This activity is part of the Preparing section of the Project Flow. Preparation starts as soon as you have the idea or offer for the project, and ends with the decision to execute/accept the project, or drop it. Checking the feasibility or possible options for the project happens in this section as well.
As soon as the Sponsor is appointed, they outline the Project Summary. This is a document that will be organized and updated by the Project Manager later.
The Sponsor can use a simple text file instead of the template at this time. These topics should be outlined there:
- The goal
- The benefits
- Main requirements and quality expectations
- A rough estimate of cost and time
- Major risks (usually 2 to 5 is enough)
- Customer PM (if exists)
Everything is short, and in plain language. The Project Summary is expected to be less than a page.