This is a weekly activity. You can repeat the weekly activities in a certain day of the week (e.g. every Monday). Remember that A17 to A21 should be run in sequence.
When you’re done with managing deviations, it’s time to have a quick, and simple weekly kick-off. Two hours should be enough for it. The Project Manager gathers all Team Leaders, Supplier PMs, PM Supports, and other key people (if required) for the following:
- Reviewing what you’re going to do in the coming week, to make sure everyone is synchronized. Remember that what people say here should not be used for checking the performance, or blaming the teams if they couldn’t get them done.
- Reviewing the problems they may have in the coming week. These risks or issues are recorded in the RIC Register or Journal, and managed like other RICs. Remember that one of the main responsibilities of a Project Manager is to help the teams by solving their problems.
- Encouraging the teams to limit their work in progress, and get the in-progress packages done as soon as possible. Having a lot of in-progress work reduces productivity, quality, and predictability.