10 to 15 minutes
Explain the purpose of the activity and write it down on the board or main map.
As in to A10, give them 5 minutes to work in groups and prepare the content of the email they would send for this focused communication.
When the time is up, ask each facilitator to read out their text, ask everyone to give comments, and add your own if needed.
This is a sample text:
Hello everyone,
We’re about to start the first monthly cycle of the ArtoLibre@Artophile project.
This month is all about the infrastructure: the servers and the IT network. The latter is a new addition to the project because we realized that the existing IT network may not be good enough for our libre applications and may cause trouble for users. This extra deliverable will increase our cost and duration a little, but it seemed necessary for the success of the project and was approved by the sponsor.
Regards,
Project manager’s signature