10 to 15 minutes
Explain the purpose of the activity and write it down on the board or main map.
Tell them that the servers have been bought, and give them 5 minutes to work in groups and think about what they should do when such a deliverable is completed.
When the time is up, ask each facilitator to present their opinions.
The first thing they have to do is to check and make sure that it’s really done. Some team members tend to consider something that is almost done as done. For example, maybe they have just placed the order and made the payment, but the server is not yet shipped; they call it done because the main work is done and they see no reason for having a problem in delivery. However, we know that we should difficulties.
If the item is really finished, we can mark it as done in our documents (schedule, Deliverables Map, etc.)
Are there any of the departments in the company responsible for managing procurements? E.g., to store the guarantee and warranty information? Probably there are, but if not, it’s a good idea for the project manager to create a catalogue of such information, and hand it over to a responsible person when the project is over.