10 to 15 minutes
Explain the purpose of the activity and write it down on the board or main map.
Give them 5 minutes to compose the content of an email for this focused communication. When the time is up, ask each facilitator to read out their message. Give comments if necessary.
Example:
Hello everyone,
We’re done with the first monthly cycle of the ArtoLibre@Artophile project.
During this month, the new physical servers are fully set up and ready for us to add virtual servers and services to them. The improvement of the IT network is in progress, but it’s an incremental change and we already have a faster and more reliable network.
I’m looking forward to working with all of you on our next deliverables – See you soon in the next kick off meeting!
Regards,
Project manager’s signature