Now the Sponsor sends a message to everyone in the company, announces the closure of the project, and thanks all the team members.

Remember that everyone in the company should be aware of the ongoing projects; otherwise you cannot expect them to be aligned with the objectives, especially when resources are shared among multiple projects.

Example 1

Hi all,

I’m glad to inform you that the document management implementation project is finished successfully. Well, we finished it two months later than expected, however, it’s still a success based on all uncertainties we had. I’d like to thank you all for your contributions.

It’s now time to see how it works in our company, and how much benefits it generates.

Example 2

Hi all,

As you know, many things changed in our BuildingXYZ project during the last three months. Unfortunately, the project wasn’t justifiable anymore, and we realized it’s best to cancel the project, and focus on more beneficial investments. I appreciate all the effort you put into this project, and I ensure you that it’s not wasted; we’ve learned a lot, and we can use this knowledge in our future projects.

Example 3

Dear team members,

Congratulations! We’re done with ProjectABC. It’s handed over to the customer, and they seem to be quite happy with it. Thank you all for the great work.

By the way, we had another project in our backlog since 5 weeks ago. Now that we’re finished with this one, we can start the new project. I guess this project will be very interesting for many of you. I’ll let you know more about it in a few days.