Instructor-Led Workshops

This guide is continuously improved — check this page regularly and use the latest version.
Questions and comments: info@omimo.org

You can also download the PDF version of this guide.

P3-C03-W2 - Kick off the weekly cycle

15 to 20 minutes

Give one of the teams 5 minutes to prepare and run an imaginary weekly kick-off meeting for everyone. Other teams can take a break during that 5 minutes.

When the presentation is over, give them this scenario:

Everyone is in the room for the kick-off meeting except for one: the representative of the finance department. You wait a little, and they don’t show up. You call, and there’s no response. After the meeting, you receive this message from them:

Sorry for not attending today’s meeting. We’re busy with an important task in our department, and the CFO wants me to stop everything else and focus on it for a while.

Give them 5 minutes to work on this situation. When the time is up, ask each facilitator to present their ideas.

The first step in such a case is to open a follow-up action:

  • Cause: There’s an important task in the finance department.
  • Effect: The CFO has asked the finance representative in our team to stop everything else and focus on that task.
  • Impact: The concerns of the finance department won’t be reflected in the project, which introduces various risks and the possibility of a rework.
  • Response: For now, let’s ask the sponsor to take care of it. Then, if it doesn’t work, we’ll try to find another solution.
  • Status: Open
  • Custodian: Project manager

It’s important for them to identify the fact that the sponsor is probably needed to deal with an issue like this.



« Previous    Next »