B05 - Conduct a focused communication

This management activity belongs to the Monthly Initiation group. This group of activities are done in the beginning of each month to prepare us for a new monthly cycle.

Note: This is a draft of the second version of P3.express. Comments are welcome!

Send a message to everyone, and tell them about the expected achievements in the upcoming month and the risks involved. It’s important to let everyone know their role in the overall achievements of the project.

Purpose

The main goal is to make sure that people involved in the project remain aligned with the overall goals and do not limit their contributions to isolated specialist activities.

Common Pitfalls

Keep the message short and clear, and focus on expected achievements rather than planned tasks.

Principles

The following principles have a significant role in this management activity:

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Introduction

A - Project Initiation

A01 - Appoint the sponsor

A02 - Appoint the project manager

A03 - Appoint the key team members

A04 - Describe the project

A05 - Identify and plan deliverables

A06 - Identify risks and plan responses

A07 - Have project initiation peer-reviewed

A08 - Make a go/no-go decision

A09 - Kick off the project

A10 - Conduct a focused communication

B - Monthly Initiation

B01 - Revise and refine the plans

B02 - Have the monthly cycle peer-reviewed

B03 - Make a go/no-go decision

B04 - Kick off the monthly cycle

B05 - Conduct a focused communication

C - Weekly Management

C01 - Measure and report performance

C02 - Plan responses for deviations

C03 - Kick off the weekly cycle

C04 - Conduct a focused communication

D - Daily Management

D01 - Manage risks, issues, and change requests

D02 - Accept completed deliverables

E - Monthly Closure

E01 - Evaluate the stakeholder satisfaction

E02 - Capture lessons and plan for improvements

E03 - Conduct a focused communication

F - Project Closure

F01 - Hand over the product

F02 - Evaluate the stakeholders satisfaction

F03 - Have the closing activity group peer-reviewed

F04 - Archive the project documents

F05 - Celebrate!

F06 - Conduct a focused communication

G - Post-Project Management

G01 - Evaluate the benefits

G02 - Generate new ideas

G03 - Conduct a focused communication



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