P3.express
The minimalist project management system
Project Initiation Monthly Initiation Weekly Management DailyManagement Monthly Closure ProjectClosure Post-ProjectManagement Appointthe sponsor A01 Appoint theproject manager A02 Appoint thekey team members A03 Describethe project A04 Identify and planthe deliverables A05 Identify risksand plan responses A06 Have project initiationpeer-reviewed A07 Make ago/no-go decision A08 Kick offthe project A09 Conduct afocused communication A10 Revise and refinethe plans B01 Have the monthlycycle peer-reviewed B02 Make ago/no-go decision B03 Kick off themonthly cycle B04 Conduct afocused communication B05 Measure andreport performance C01 Plan responsesfor deviations C02 Kick off theweekly cycle C03 Conduct afocused communication C04 Manage risks, issues,and change requests D01 Acceptcompleted deliverables D02 Evaluatestakeholder satisfaction E01 Capture lessons andplan for improvements E02 Conduct afocused communication E03 Hand overthe product F01 Evaluatestakeholder satisfaction F02 Have the closing activitygroup peer-reviewed F03 Archive theproject documents F04 Celebrate! F05 Conduct afocused communication F06 Evaluatethe benefits G01 Generatenew ideas G02 Conduct afocused communication G03

B05 - Conduct a focused communication

This management activity belongs to the Monthly Initiation group. This group of activities are done in the beginning of each month to prepare us for a new monthly cycle.

Send a message to everyone and tell them about the expected achievements in the upcoming month and the risks involved. It’s important to let everyone know their role in the overall achievements of the project.

Purpose

The main goal is to make sure that people involved in the project remain aligned with the overall goals and do not limit their contributions to isolated specialist activities.

Common pitfalls

Keep the message short and clear, and focus on expected achievements rather than planned tasks.

Principles

The following principles play a significant role in this management activity:



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It's best to use micro.P3.express instead of the regular P3.express if you have micro-projects with approximately 1 to 7 team members.