Project Initiation Monthly Initiation Weekly Management Daily Management Monthly Closure Project Closure Post-Project Management Appoint the sponsor A01 Appoint the project manager A02 Appoint the key team members A03 Describe the project A04 Identify and plan the deliverables A05 Identify risks and plan responses A06 Have project initiation peer-reviewed A07 Make a go/no-go decision A08 Kick off the project A09 Conduct a focused communication A10 Revise and refine the plans B01 Have the monthly cycle peer-reviewed B02 Make a go/no-go decision B03 Kick off the monthly cycle B04 Conduct a focused communication B05 Measure and report performance C01 Plan responses for deviations C02 Kick off the weekly cycle C03 Conduct a focused communication C04 Manage risks, issues, and change requests D01 Accept completed deliverables D02 Evaluate stakeholder satisfaction E01 Capture lessons and plan for improvements E02 Conduct a focused communication E03 Hand over the product F01 Evaluate stakeholder satisfaction F02 Have the closing activity group peer-reviewed F03 Archive the project documents F04 Celebrate! F05 Conduct a focused communication F06 Evaluate the benefits G01 Generate new ideas G02 Conduct a focused communication G03

F04 - Archive the project documents

This management activity belongs to the Project Closure group. This activity group is done when the product of the project is complete, or when you decide to cancel the project.

Now that we’re approaching the end of the project, it’s time to archive all project documents.

Purpose

The archive should be safe and available to authorized people in the future, so they can always use this information in their projects instead of reinventing the wheel. The portfolio management system may also need to check this information in the future for more detailed analysis of the past projects.

Common pitfalls

The following are some of the most important things to consider:

In addition to the above, a common problem with documents is that the text is not clear enough, and only people who are actively working with the documents can understand them at the right time and in the right context. Make sure all documents are clear and simple, such that anyone who is unfamiliar with the exact context of the project can understand them. This strategy also helps you during long projects, as it’s very common for internal stakeholders to have difficulty understanding their own documents after a few months.

Principles

The following principles play a significant role in this management activity:



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