A - Project Initiation
A02 - Appoint the project manager
A03 - Appoint the key team members
A05 - Identify and plan the deliverables
A06 - Identify risks and plan responses
A07 - Have project initiation peer-reviewed
A08 - Make a go/no-go decision
B - Monthly Initiation
B01 - Revise and refine the plans
B02 - Have the monthly cycle peer-reviewed
B03 - Make a go/no-go decision
B04 - Kick off the monthly cycle
C - Weekly Management
C01 - Measure and report performance
C02 - Plan responses for deviations
C03 - Kick off the weekly cycle
D - Daily Management
E - Monthly Closure
E01 - Evaluate stakeholder satisfaction
E02 - Capture lessons and plan for improvements
F - Project Closure
F02 - Evaluate stakeholder satisfaction
F03 - Have the closing activity group peer-reviewed
F04 - Archive the project documents
G - Post-Project Management
A10 - Conduct a focused communication
This management activity belongs to the Project Initiation group. This group of activities are run at the beginning to prepare us for the project.
Hang a banner in your organization to announce the start of the project (or an equivalent of that for virtual teams), and send an email to everyone to explain why the organization has decided to undertake the project, and what the benefits are.
In many organizations, projects start and end with no clear indication, and most employees (and even managers) don’t know the range of projects happening in the organization. This, in turn, causes everyone to be focused on their specialist activities without having a sense of the project as a whole, and without being able to align themselves with the goals and collaborate properly with everyone else. The focused communication is an opportunity to avoid some of these issues by creating commitment and encouraging collaboration.
You can’t be at your best unless you’re excited about the project, and when you are, you should be able to communicate that excitement in your communications and create a similar feeling in others. Avoid dry, boring communications.
The following principles play a significant role in this management activity: