B04 - Kick off the monthly cycle

This management activity belongs to the Monthly Initiation group. This group of activities are done in the beginning of each month to prepare us for a new monthly cycle.

Note: This is a draft of the second version of P3.express. Comments are welcome!

When you get the approval in B02, it’s time to have a kick-off meeting for the monthly cycle.

Purpose

This management activity has two purposes:

Common Pitfalls

Don’t limit the kick-off to boring, dry speeches and a review of the upcoming month, and instead, create a pleasant experience for everyone as the team-building aspect of this meeting has priority. You can gather the whole team (plus external stakeholders when possible) and go hiking, go to a picnic, etc. and facilitate it properly to ensure that the two main purposes are satisfied.

Principles

The following principles have a significant role in this management activity:

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Introduction

A - Project Initiation

A01 - Appoint the sponsor

A02 - Appoint the project manager

A03 - Appoint the key team members

A04 - Describe the project

A05 - Identify and plan deliverables

A06 - Identify risks and plan responses

A07 - Have project initiation peer-reviewed

A08 - Make a go/no-go decision

A09 - Kick off the project

A10 - Conduct a focused communication

B - Monthly Initiation

B01 - Revise and refine the plans

B02 - Have the monthly cycle peer-reviewed

B03 - Make a go/no-go decision

B04 - Kick off the monthly cycle

B05 - Conduct a focused communication

C - Weekly Management

C01 - Measure and report performance

C02 - Plan responses for deviations

C03 - Kick off the weekly cycle

C04 - Conduct a focused communication

D - Daily Management

D01 - Manage risks, issues, and change requests

D02 - Accept completed deliverables

E - Monthly Closure

E01 - Evaluate the stakeholder satisfaction

E02 - Capture lessons and plan for improvements

E03 - Conduct a focused communication

F - Project Closure

F01 - Hand over the product

F02 - Evaluate the stakeholders satisfaction

F03 - Have the closing activity group peer-reviewed

F04 - Archive the project documents

F05 - Celebrate!

F06 - Conduct a focused communication

G - Post-Project Management

G01 - Evaluate the benefits

G02 - Generate new ideas

G03 - Conduct a focused communication



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