A03 - Appoint the key team members
This management activity belongs to the Project Initiation group. This group of activities are run at the beginning to prepare us for the project.
Note: This is a draft of the second version of P3.express. Comments are welcome!
At this point, the project manager starts forming a team for the project. While the project is not approved yet, and its execution is not started, key team members are needed now in order to complete the project initiation activity group. These appointments are not preliminary, and the same people selected at this point are expected be the key team members when the project execution starts.
The key team members who are probably needed at this point are:
- The management team members
- The team leaders (for internal production teams)
- The supplier project managers (for external production teams)
- Some of the technical team members
One of the purposes of the project initiation activity group is to evaluate the justification of the project, which will be used to decide whether or not it’s a good idea to invest on the project. This information is based on a high-level plan, and proper planning requires the collaboration of a wide range of experts. If not done properly, some beneficial projects may be rejected and some unjustifiable projects may be selected.
Some people may find it a waste of time to work on a project that may not be executed. The project manager should ensure that everyone understands that this is an important investment for the company because it allows them to select the best projects to invest on. Even if the project is not going to be executed, their efforts is not wasted, but it was their effort that saved the company from investing its resource on an unjustifiable project.
When it comes to appointing the existing people to the project or hiring new people for the project, the organizational governance system has a major role. It’s the responsibility of the sponsor to enable the project manager to have enough say in this selection.
The following principles have a significant role in this management activity: