A04 - Describe the project
This management activity belongs to the Project Initiation group. This group of activities are run at the beginning to prepare us for the project.
Note: This is a draft of the second version of P3.express. Comments are welcome!
Conduct workshops to gather the information and prepare a Project Description that contains the following information:
- Purpose and expected benefits
- Expected cost and duration
- Requirements and quality expectations
- Stakeholders list
Some of the information required for the Project Description doesn’t exist at this point – focus only on the existing information and add the rest later. Regardless, this document will be revised and refined throughout the project.
If a similar project was done before, check its archive and use that information to prepare a more realistic plan.
This document helps us stay aligned with the high-level goals of the project throughout execution. It’s also a great resource for new team members, higher levels of management, or any other people who are not inside the team to understand what the project is about.
There’s an optimal level of detail and accuracy for this document, which is usually lower than what practitioners assume. Make sure you create a document that serves its purpose, not one that satisfies an imaginary idea of proper project management.
Describe everything clearly and briefly. Avoid the typical corporate statements that don’t communicate any real meaning.
The following principles have a significant role in this management activity: