Project Initiation Monthly Initiation Weekly Management Daily Management Monthly Closure Project Closure Post-Project Management Appoint the sponsor A01 Appoint the project manager A02 Appoint the key team members A03 Describe the project A04 Identify and plan the deliverables A05 Identify risks and plan responses A06 Have project initiation peer-reviewed A07 Make a go/no-go decision A08 Kick off the project A09 Conduct a focused communication A10 Revise and refine the plans B01 Have the monthly cycle peer-reviewed B02 Make a go/no-go decision B03 Kick off the monthly cycle B04 Conduct a focused communication B05 Measure and report performance C01 Plan responses for deviations C02 Kick off the weekly cycle C03 Conduct a focused communication C04 Manage risks, issues, and change requests D01 Accept completed deliverables D02 Evaluate stakeholder satisfaction E01 Capture lessons and plan for improvements E02 Conduct a focused communication E03 Hand over the product F01 Evaluate stakeholder satisfaction F02 Have the closing activity group peer-reviewed F03 Archive the project documents F04 Celebrate! F05 Conduct a focused communication F06 Evaluate the benefits G01 Generate new ideas G02 Conduct a focused communication G03

A04 - Describe the project

This management activity belongs to the Project Initiation group. This group of activities are run at the beginning to prepare us for the project.

Conduct workshops to gather information and prepare a Project Description that contains the following information:

Some of the information required for the Project Description doesn’t exist at this point – you should focus only on the existing information and add the rest later. Regardless, this document will be revised and refined throughout the project.

If a similar project has been done before, check its archive and use that information to prepare a more realistic description.

Project Description template

Purpose

This document helps us stay aligned with the high-level goals of the project throughout its execution. It’s also a great resource for new team members, higher level managers, or any other people not inside the team to understand what the project is about.

Common pitfalls

There’s an optimal level of detail and accuracy for this document, which is usually lower than what practitioners assume. Make sure you create a document that serves its purpose, rather than just satisfying a preconceived notion of proper project management.

Describe everything clearly and briefly. Avoid the typical kind of corporate statements that don’t communicate any real meaning.

Principles

The following principles play a significant role in this management activity:



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