A - Project Initiation
A02 - Appoint the project manager
A03 - Appoint the key team members
A05 - Identify and plan the deliverables
A06 - Identify risks and plan responses
A07 - Have project initiation peer-reviewed
B - Monthly Initiation
B01 - Revise and refine the plans
B02 - Have the monthly cycle peer-reviewed
B03 - Make a go/no-go decision
C - Weekly Management
C01 - Measure and report performance
C02 - Plan responses for deviations
D - Daily Management
E - Monthly Closure
F - Project Closure
F02 - Evaluate stakeholder satisfaction
F03 - Have the closing activity group peer-reviewed
G - Post-Project Management
C03 - Kick off the weekly cycle
This management activity belongs to the Weekly Management group, which is a group of activities done at the beginning of each week.
In small projects, gather all team members; and in large ones, gather all team leaders, supplier project managers, management team members, and if required, other key stakeholders, to go through the following topics:
- Review what you’re going to do in the upcoming week.
- Review the risks they have in the upcoming week and the existing issues that may expand into the upcoming week, and record them in the Follow-Up Register.
- Encourage the teams to limit their work in progress, and get the in-progress work done as soon as possible.
Purpose
The main purpose is to make sure that everyone is aligned and that there will be no conflicts between the work of teams and individuals.
Common pitfalls
The following considerations can help you avoid some of the common pitfalls in this management activity:
- Don’t use this meeting for checking the performance (That’s done in C01).
- Don’t use this meeting to design responses for the identified issues and risks (That’s done in D01).
- Facilitate the meeting to ensure that it doesn’t take too much time, and that sufficient time is spent on each topic.
Principles
The following principles play a significant role in this management activity: