Project Initiation Monthly Initiation Weekly Management Daily Management Monthly Closure Project Closure Post-Project Management Appointthe sponsor A01 Appoint theproject manager A02 Appoint thekey team members A03 Describethe project A04 Identify and planthe deliverables A05 Identify risksand plan responses A06 Have project initiationpeer-reviewed A07 Make ago/no-go decision A08 Kick offthe project A09 Conduct afocused communication A10 Revise and refinethe plans B01 Have the monthlycycle peer-reviewed B02 Make ago/no-go decision B03 Kick off themonthly cycle B04 Conduct afocused communication B05 Measure andreport performance C01 Plan responsesfor deviations C02 Kick off theweekly cycle C03 Conduct afocused communication C04 Manage risks, issues,and change requests D01 Acceptcompleted deliverables D02 Evaluatestakeholder satisfaction E01 Capture lessons andplan for improvements E02 Conduct afocused communication E03 Hand overthe product F01 Evaluatestakeholder satisfaction F02 Have the closing activitygroup peer-reviewed F03 Archive theproject documents F04 Celebrate! F05 Conduct afocused communication F06 Evaluatethe benefits G01 Generatenew ideas G02 Conduct afocused communication G03

A10 - Conduct a focused communication

This management activity belongs to the Project Initiation group. This group of activities are run at the beginning to prepare us for the project.

Hang a banner in your organization to announce the start of the project (or an equivalent of that for virtual teams), and send an email to everyone to explain why the organization has decided to undertake the project, and what the benefits are.

Purpose

In many organizations, projects start and end with no clear indication, and most employees (and even managers) don’t know the range of projects happening in the organization. This, in turn, causes everyone to be focused on their specialist activities without having a sense of the project as a whole, and without being able to align themselves with the goals and collaborate properly with everyone else. The focused communication is an opportunity to avoid some of these issues by creating commitment and encouraging collaboration.

Common pitfalls

You can’t be at your best unless you’re excited about the project, and when you are, you should be able to communicate that excitement in your communications and create a similar feeling in others. Avoid dry, boring communications.

Principles

The following principles play a significant role in this management activity:



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It's best to use micro.P3.express instead of the regular P3.express if you have micro-projects with approximately 1 to 7 team members.